Your Microsoft Bill Renews
in August. Nobody Has Looked
at It Since You Signed.

Licensing complexity compounds quietly. Nobody flags it until renewal, and by then another year is locked in. These are the conversations TechWise has at every engagement start.

“Our Microsoft rep told us we needed E5. We bought E5 for 200 seats. Half our users open Outlook and Teams and nothing else. ”

CFO · $80M Distribution Company, Chicago

“We did three acquisitions in four years. We have three different CSP agreements, three renewal dates, and nobody has a single number for what we spend on Microsoft annually.”

VP of Finance · $200M Multi-Entity Manufacturer, Philadelphia

“We’re paying for Zoom, Dropbox, and DocuSign on top of M365. Someone keeps telling me Teams, OneDrive, and Acrobat Sign are already included. Nobody has ever verified that.”

“Our renewal is in August. Microsoft told us prices are going up in July. I don’t know what to cut, what to keep, or whether we’re even on the right agreement structure.”

“Our renewal is in August. Microsoft told us prices are going up in July. I don’t know what to cut, what to keep, or whether we’re even on the right agreement structure.”

CFO · $120M Food & Beverage Company, Chicago

TechWise holds the Microsoft agreement directly. That means changes get made, not just recommended. The licensing review happens at every engagement start. The overspend conversation opens quickly.

Microsoft Procurement · Any License · Every Engagement

Most organizations buy Microsoft licenses reactively: a renewal deadline, a new hire, a product the sales rep recommended. The right tier gets selected for the situation. As roles change and Microsoft expands what each tier includes, nobody revisits the original purchase. TechWise reviews the full license picture at every engagement start using Microsoft’s own reporting tools, mapping what’s assigned against what’s being used. The review consistently surfaces the same findings: users on E5 whose work is fully covered by Business Premium, standalone security products licensed separately when they’re already in the subscription, and capabilities, endpoint protection, identity governance, data classification, that have been licensed and never configured. TechWise procures any Microsoft license across the full portfolio. The findings from the review belong to the client regardless of what happens next.

→ Any Microsoft license: M365, Azure, Business Central, Dynamics 365, Copilot, Defender, Intune, Sentinel

→ Licensing review at every engagement start: what’s assigned, what’s active, what’s not

→ Third-party overlap identified: tools M365 already covers flagged immediately

→ Changes executed directly: no intermediary, no delays

Post-Acquisition · Multiple Entities · One Agreement

Every acquisition adds a Microsoft agreement the acquired company was managing independently: a different tenant, a different tier, a different renewal date. Nobody inside the acquiring company has a single view of total Microsoft spend across all entities, because that view didn’t exist before the deal. Security gaps and licensing waste in the acquired entity carry forward unless someone audits before consolidation. TechWise inventories every entity’s full Microsoft footprint before combining anything: what’s assigned, what’s being used, what should be carried forward and what shouldn’t. Overspend and security gaps get addressed before they transfer. The result is a single Microsoft agreement with one renewal date, unified spend visibility, and one point of accountability across every entity.

→ Full inventory across all Microsoft and legacy EA agreements

→ Entity-by-entity review before consolidation: nothing carried forward that shouldn’t be

→ Single Microsoft agreement: one renewal date, one contact, unified reporting

→ Newly acquired entities onboarded into the agreement as M&A activity continues

Third-Party Consolidation · M365 Already Covers This

The tools were bought before Microsoft expanded what the subscription included. Or the IT team purchased standalone products without checking whether M365 already covered them. Either way, the overlap accumulates quietly. Zoom runs alongside Teams. Dropbox runs alongside OneDrive. A standalone MDM platform runs alongside Intune. Each one is a budget line that predates the current subscription structure. TechWise maps the full SaaS stack against the current M365 entitlements and identifies every overlap worth evaluating. The evaluation comes before any recommendation: TechWise does not suggest removing a tool until the M365 equivalent has been confirmed to meet the specific requirements of that environment. The savings compound annually once the switch is made.

→ Full SaaS stack mapped against current M365 entitlements

→ Overlap identified and evaluated: conferencing, storage, device management, security, e-signatures

→ No tool removed without confirming the M365 equivalent meets the specific requirement

→ Activation and deployment handled by the relevant TechWise practice

Annual Renewals · NCE Management · Structured Review

For companies without a full TechWise managed engagement, every Microsoft renewal is a structured review, not a rubber stamp. TechWise handles the NCE true-up, reviews the license picture against actual usage, delivers a Microsoft Secure Score snapshot, and surfaces whatever work makes sense before the next year locks in. The Secure Score documentation is increasingly what boards and cyber insurance underwriters ask for at renewal. The review takes under two hours and consistently surfaces changes worth making before committing to another year at the current structure. With Microsoft’s July 2026 price increase applying to core M365 SKUs, companies renewing near that window need this conversation well before the renewal date.

→ NCE renewals managed: no surprise auto-escalations or missed windows

→ Secure Score snapshot delivered at every renewal

→ Dormant capabilities and third-party overlaps surfaced before the next year locks in

→ True-ups managed: licenses reconciled against actual headcount before signing

This is the most common finding in TechWise licensing reviews. The overlap is not always a perfect replacement for every use case, but it is almost always worth evaluating before the next renewal.

Not every overlap is a direct replacement for every use case. TechWise evaluates the specific environment before making any substitution recommendation. No tool is removed without confirming the M365 equivalent meets the requirement.

Most consultants tell you what to change. TechWise holds the Microsoft agreement directly and makes the changes, then manages the relationship on an ongoing basis.

Direct Agreement

TechWise holds the Microsoft licensing agreement directly. Licenses are provisioned, modified, and managed without an intermediary. Changes happen faster. One point of accountability.

Cross-Practice Visibility

Because TechWise manages MSP, Security, Azure, and Microsoft 365 for the same clients, we see how licenses are used across every practice, not just what the admin portal shows as assigned.

Full Scope

TechWise procures the full Microsoft catalog: Business Central, Dynamics 365, Copilot, Power Platform, Teams Phone, Sentinel, Project. One Microsoft licensing relationship covers all of it.