In this week’s tech tip, we’re taking a closer look at why it’s a good time to move from SharePoint on-premises to SharePoint Online. Microsoft will end support for SharePoint Server 2016 and 2019 on July 14, 2026, and early planning is key to a smooth, secure transition.
Many organizations have relied on SharePoint on-premises for years, but maintaining servers, applying updates, and keeping security current can be time-consuming and complex. SharePoint Online shifts much of that responsibility to Microsoft, reducing operational overhead while improving security, accessibility and reliability. Let’s take a look!
Reducing Infrastructure Burden
On-premises environments rely on physical servers that must be maintained and eventually replaced. As hardware ages or storage needs grow, complexity and costs can increase. SharePoint Online removes the need to manage local infrastructure by using Microsoft’s cloud environment, which includes built-in redundancy and reliability.
TIP: Cloud-based infrastructure reduces reliance on aging hardware and simplifies long-term planning.
TIP: SharePoint Online automatically applies security updates, helping keep your environment protected without manual patching.
Improving Access and Collaboration
Today’s teams often need flexibility—whether working from the office, home, or on the road. SharePoint Online allows secure access from virtually any device with an internet connection. Integration with Microsoft Teams also improves collaboration, allowing users to share and edit documents in real time without relying on email attachments or multiple file versions.
TIP: SharePoint Online and Teams work together so everyone can collaborate on the same file in one secure location.
Planning Ahead for 2026
When Microsoft support ends on July 14, 2026, SharePoint Server 2016 and 2019 will no longer receive security updates or technical support. Continuing to operate unsupported systems can increase security risks and reduce reliability over time. Early planning is essential because some legacy workflows and add-ins may require redesign or replacement before migrating to SharePoint Online.
Migration is not an overnight process. A successful transition typically includes:
- Reviewing your current SharePoint version and environment
- Identifying customizations and integrations
- Cleaning up outdated or unnecessary content
- Planning structure and permissions in the new environment
- Testing access and collaboration before full rollout
- Communicating changes to employees
Starting early provides flexibility, avoids rushed decisions, and allows for a smoother transition.
TIP: Early evaluation helps create a manageable migration timeline and ensures your SharePoint environment remains secure and supported.
As Microsoft continues investing in cloud-based platforms, SharePoint Online represents the long-term direction for collaboration and document management. Because migration takes time to plan, test, and implement, reviewing your current SharePoint environment now with a Microsoft partner can help ensure a smooth and secure transition.
Reach Out to TechWise Group
Contact TechWise Group to review your current SharePoint environment and explore options for transitioning to SharePoint Online.