This week’s Tech Tip explores how to stay organized with Loop in Teams to ensure seamless collaboration by creating Loop Pages for meeting agendas. Loop is a flexible canvas from Microsoft that enables teams to create collaborative, synced, content across various Microsoft 365 apps like Teams, Word, and Outlook. Loop users can create dynamic, real-time workspaces where they can collaborate, share updates, and make changes together. Let’s dive in!

Using Loop Pages for Meeting Agendas

Here are some great benefits to using Loop Pages for meeting agendas and notes in Teams:

Real-Time Collaboration: Loop Pages allow for multiple people to contribute to the same document at the same time. This means that everyone can add to the agenda or update notes during a meeting which ensures that everyone stays on the same page.

Flexible Layouts: Loop Pages let you structure your content however you need—whether it’s a checklist for your Teams meeting agenda, a table for tracking project action items, or a space for brainstorming.

Integrations with Teams: Easily embed Loop Pages within Teams channels, chats (or even add components to emails with Outlook), making it simple for your internal team to access ideas and collaborate on the same page.

Automatic Updates: Loop Pages automatically updates your notes as the meeting progresses (in real-time) so there’s no need for constant manual syncing or exchanges after the meeting.

Create a Loop Meeting Agenda in Teams

Streamline and centralize your meeting preparation, notes, and follow-ups all in one place. With real-time collaboration and integrations included directly in Teams, you can keep your team on the same page with ease.

Open a New Meeting in Teams:

• From the ‘Calendar’ Tab in Teams, select the ‘New Meeting’ button.
  • Alternatively, click on a time in your calendar to open a new meeting window.
  • Add the details for the meeting in the fields provided.

Add an Agenda:

• In the new meeting window, from the Details Tab, select to ‘Add an agenda.’
  • A new Loop Page component titled ‘Meeting Notes’ will begin to populate.
  • Use the pre-organized sections to add and organize your meeting notes.

Use Loop Page Navigation:

• Default Title Active Link: Click the ‘Meeting Notes’ active link, located top-left, to navigate directly to loop.cloud.microsoft.
• Shared Locations: Click this button (top-right, first of four) to view where the meeting notes are being shared.
• Copy Component: Select this button (top-right, second of four) and a checkmark will appear to denote the component is ready to be pasted into a new space. Loop components can be pasted into chats, channels, emails, Word documents and more.
• See Who Has Access: Click this button (top-right, third of four) to view the people in your organization who have access to the notes.
• Hide Meeting Notes: Select this button (top-right, fourth of four) to hide the meeting agenda and notes in your meeting that gets sent out. Note that people will be able to access the meeting agenda and notes during the meeting.

TIP: Loop Pages created in Teams are automatically stored under ‘Recent pages and components’ within the Loop workspace (loop.cloud.microsoft). Click the active link at the top-left corner to navigate to your page directly.

TIP: External recipients of emails can’t view or collaborate on a shared Loop component unless sharing to the external recipient is enabled by your organization.

Using Loop Pages for meeting agendas in Teams transforms how your team collaborates—making everything more efficient, dynamic, and in sync. With real-time updates and seamless integrations, you can keep the momentum going, no matter where your team is working from.

Reach Out to TechWise Group

Interested in learning more about Loop in Teams integrations and features? Reach out to TechWise Group. We’ll help you make the most of your Microsoft tools.