…and last but not least, we have a few more details, facts, and tips up our sleeve!
Scheduled Meetings from Outlook
The Skype for Business desktop client includes an Outlook plug-in that provides users with single-click scheduling of online meetings in Outlook. Participants can join with a single click from the Outlook reminder, or through the Outlook meeting itself. Organizers can set up meetings using predefined conference properties, or can set meeting types and admission policies for specific needs. Details (such as meeting time, location, and attendees) follow the familiar Outlook template, and conference call-specific information (such as dial-in number and meeting passcode) are automatically populated (access phone numbers require a third-party dial-in audio conferencing service).
It is important to note that Skype for Business supports a maximum meeting capacity of 250 users.
Scheduled Meetings from Outlook Web App
Skype for Business Online users who also have Exchange Online can use Outlook Web App to set up Skype for Business Meetings. Details, such as mentioned above, follow the familiar template, and all conference call-specific information are also automatically populated, just like within Outlook. Even though the layout of the web version might look a little different, you still have the Skype for Business meeting option.
Scheduled Meetings with Skype for Business Web Scheduler
Skype for Business Web Scheduler is a web-based program that you can use to create Skype Meetings if you don’t have Outlook, or don’t have a browser that supports Outlook Web App. Skype for Business Web Scheduler provides a web-based way to schedule a Skype for Business Meeting. It provides a browser-based conference management experience that includes operations such as the following:
- Scheduling a new online Skype for Business meeting
- Viewing a list of existing meetings that the user has organized
- Viewing and modifying details of an existing meeting
- Deleting an existing meeting
- Sending invitations
- Joining an existing meeting
Meeting Content Retention
Customers using Skype for Business Online can upload content to a Skype for Business meeting as attachments, such as PowerPoint presentations, OneNote files, and other files. The retention period for content that has been uploaded to a meeting is as follows:
- One-time meeting: Content is retained for 15 days starting from when the last person leaves the meeting.
- Recurring meeting: Content is retained for 15 days after the last person leaves the last session of the meeting. The retention timer resets if someone joins the same meeting session within 15 days. For example, assume a Skype for Business meeting is scheduled to occur on a weekly basis for one year, and a file is uploaded to the meeting during the first instance. If at least one person joins the meeting session every week, the file is retained in Skype for Business Online servers for the entire year plus 15 days after the last person leaves the last meeting of the series.
- Meet Now meeting : Content is retained for 8 hours after the meeting end time.
Note: If a user is unlicensed or disabled in ActiveDirectory (that is, if msRTCSIP-userenabled=False) with DirSync, and is then re-licensed or reenabled, meeting content is not retained.
Users can access a specific meeting after the meeting has ended, subject to the following expiration time periods:
- One-time meeting: Meeting expires 14 days after the scheduled meeting end time.
- Recurring meeting with end date: Meeting expires 14 days after the scheduled end time of the last meeting occurrence.
- Meet Now meeting: Meeting expires after 8 hours.