As part of our ongoing Copilot series, we explore Copilot for Microsoft 365 apps (for work) on mobile devices. In this week’s Tech Tip, we discuss Copilot for PowerPoint and the differences when accessing the application on an iPad. Copilot for PowerPoint can assist you to create presentations from scratch or from file references, add slides, brainstorm, and more. This app also has access to some helpful accessibility features, as well. Let’s begin!

Copilot for PowerPoint on iPad/iOS

To access PowerPoint on your device, download the PowerPoint standalone app for iPad/iOS from the Apple Store. Once the download process is complete, launch the app for the first time. The introductory wizard from Microsoft will walk you through the process to begin creating your first slide deck.

• First time use: select the ‘Get Started’ button.
  • Would you like notifications ‘off’ or ‘on’ for changes to documents in the app?
    • Select ‘Turn On’ button to turn on notifications, or ‘Not Now’ button to skip.
  • Select the ‘Create and Edit Documents’ button to begin!

Access Copilot in a Presentation

PowerPoint gives you some great options to get started. You can choose from one of the templates offered or select a ‘Blank presentation.’ Copilot button access appears right away!

• From the ‘New’ PowerPoint home page:
  • Select from a ‘Blank presentation’ or use a template.
  • Alternatively, select ‘+’ button to automatically open a blank presentation.
  • For this example, let’s choose a template.
• From the presentation: Select the ‘Copilot’ button (top ribbon menu) to get started.

Use Copilot Sample Prompts

As soon as the Copilot side panel opens, you have immediate access to the tool. Let’s explore Copilot’s sample prompt button features.

• Create a new presentation: start a new presentation draft with Copilot.
  • Prompt Copilot: type your request or idea into the prompt area.
  • Type the prompt: “Create a presentation about our next quarterly meeting. Include five strategic steps for our team to work on together.”
  • Select ‘Send’ (arrow) button to complete the prompt.

• Create a presentation from file: Copilot will populate a drop-down list of files to reference from (files pulled from the Cloud).
  • Select from a document in the list or search for additional documents.
  • Type your prompt and select ‘Send’ (arrow) button to send prompt to Copilot.
  • Copilot will begin to generate your slide deck for you.
• Add a slide about: type a prompt into the ‘prompt area’ to tell Copilot what your slide should be about. Be descriptive, but to the point, using natural language.
  • Select ‘Send’ (arrow) button to complete your prompt.

Accessibility Features with Copilot

There are a few great accessibilities features available with Copilot for PowerPoint. These include the ability to access either keyboard or voice (Mic) functions which enables keyboard and speech-to-text options.

• From the sample prompts area: select ‘Create a presentation’ button.
  • A new ribbon menu will appear just below the slide window.
  • Keyboard access: select ‘Keyboard’ icon button for keyboard access.
  • Mic access: select the ‘Mic’ button once to turn it on, and twice to turn it off.
    • Speak into internal mic using natural language to add a prompt.
    • Don’t forget to select ‘Send’ (arrow) button to complete the prompt!

Be sure to follow along with us in our Copilot series to read more about Microsoft Copilot for Microsoft 365 apps.

Reach Out to TechWise Group

Interested in learning more about Copilot? Reach out to TechWise Group. We’ll help you make the most of your Microsoft tools.